Software
Documents, expiry dates and compliance evidence in one system, with alerts before things lapse and reports ready when the auditor arrives.
Superstack builds compliance management software NZ businesses use to stop being surprised by an expiry. Every requirement and certificate sits in one register with the evidence attached, alerts go out before a date lapses, and when the auditor arrives the report is ready, not a fortnight away.
surprised by an expiry
compliance management software with evidence attached
We do not promise a pass. We build compliance register software that makes evidence findable, tracks every expiry and raises the alert early enough to act. Your adviser decides what the standard requires. The system proves what you did.
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Each thing you must keep current gets a register: licences, certifications, insurances, policies, training. Every row names the requirement, owner, evidence and next date. A cleaning company's register lists each site's induction, each cleaner's police vet and each machine's test tag.
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Every document carries an expiry date and a renewal lead time. Certification expiry tracking runs across staff, contractors, vehicles and sites, so the electrician's practising licence, the truck's certificate of fitness and the site's fire evacuation scheme sit on one calendar.
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Evidence lives against the requirement it satisfies, not in a folder someone named. Training certificates, toolbox talk records and photos are searchable by person, site, requirement and date. When a client asks for proof of last month's toolbox talks, it is one search.
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Audits run as checklists against each requirement, on a phone, with a photo or document per item. A site supervisor walks the monthly health and safety audit, ticks what is in place and photographs what is not. Findings raise corrective actions.
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Every finding or lapsed document becomes an action with an owner, a due date and a close-out: a photo, document or sign-off. The action stays open until someone proves the fix, and the audit report shows the finding beside the response.
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Each person and contractor has a status: current, expiring or lapsed, worked out from their inductions, licences, insurances and policies. A site manager checks a contractor's status at the gate, and a contractor with lapsed insurance cannot be booked onto a job.
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Alerts go to the owner 30 days before an expiry, then again as the date nears. If nothing happens, the alert escalates to their manager, and a lapsed item shows red on the dashboard until it is fixed. Nobody has to remember.
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When the auditor books in, the report already exists: every requirement, its evidence, status and history, filtered to the standard under review. Export it as a PDF or give the auditor a read-only login. Audit week stops being a scramble for paperwork.
Someone defines the requirement once, with its owner, evidence and renewal cycle. They upload the current certificate and the system takes over the calendar, alerting the owner in time and escalating if nothing moves. The owner renews and uploads the new one. At audit time the system generates the report, the team logs findings against their requirements, and each closes as an action with proof.
Evidence stays in your document storage and the register points at it. Contractors upload insurances and inductions through their portal, updating their status. HR and payroll supply the staff list, so a new hire's requirements appear on day one. Google Workspace and Microsoft 365 carry email, and Twilio sends SMS alerts.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. Registers, expiries, alerts and reports run without it. We add it only where it saves reading paperwork. See how we use AI and business process automation.
Upload the PDF and the date and issuer fill in, ready to confirm.
Suggests which requirement an upload satisfies, so filing takes a tap.
A first draft per auditor question, citing the evidence on file.
The compliance or operations manager runs the registers, reviews evidence, assigns corrective actions and builds audit reports in the web app. Directors see one dashboard: current, expiring, lapsed.
Supervisors and staff use the mobile app to run audits on site, photograph evidence, sign a policy acknowledgement and check a contractor's status at the gate.
Contractors upload their own insurance, licences and inductions and see what is about to expire, so chasing them stops being your job. All three share one database, so an upload changes the status at the gate.
Inductions, licences, insurances and test tags across every subcontractor.
Cleaning and facilitiesPolice vets, chemical training and inductions per cleaner and site.
Care providersVetting, training and policy acknowledgements ready for audit.
Food and hospitalityFood control plan records and temperature logs in one place.
TransportLicences, medicals and certificates of fitness per driver and truck.
Professional servicesPractising certificates, CPD records, insurances and policy sign-offs.
Quickest start
We customise an existing Superstack compliance module with your registers, expiry rules and alert chain.
Most common
We combine registers with a contractor portal, inspections, checklists and your HR system, so compliance status updates itself.
Fully bespoke
Fully bespoke compliance tracking software for regulated sectors with several standards, many sites and a contractor base that changes weekly.
Any standard that breaks down into requirements with evidence: ISO management systems, prequalification schemes, food control plans, care sector audit tools, industry accreditations and client contract obligations. We load the requirements as a register, you attach the evidence, and one document can satisfy several standards. The system tracks. Your adviser interprets.
Yes, for the record-keeping side. As health and safety compliance software NZ businesses use alongside an adviser, it tracks what you are expected to show: inductions, training, hazard registers, equipment tests and policy acknowledgements. It does not decide what the law requires or make a site safe. It keeps the evidence current and findable.
Yes. Each contractor and each of their workers carries a status built from insurances, licences, inductions and signed site rules. They upload their own documents through the contractor portal, get their own expiry alerts, and a lapsed item shows at the gate. Your team stops chasing paperwork by email and starts checking a status.
Yes. You create a read-only login scoped to the standard being audited, so the auditor sees the requirements, evidence, actions and history for that audit and nothing else. They work through it before the visit instead of asking you to print folders. The system logs every view, and access ends when the audit closes.
Yes. Evidence stays where it lives, in your drive or document management portal, and the register links to each file. Your HR system supplies the staff list and start dates, so a new hire's requirements appear on day one and a leaver drops off the register. Compliance evidence management stops being a separate filing job.
There is no per-user licence. The price follows the build option and how many registers, sites and contractors you have. Superstack Start customises an existing compliance module. Superstack Custom adds a contractor portal, inspections or HR feed. Superstack Build is fully bespoke. Hosting and support are ongoing, and you get a clear proposal after scoping.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
List the certificates and documents you must keep current. We'll show you them tracked with alerts.
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