CRM & Portals
Company information, tasks, forms and resources in one place your team can reach from any device.
Superstack builds the employee portal NZ and Australian businesses need when the roster, the policies and the leave form live in different places. Our staff portal development starts with what your team looks for every week, then builds the web home that answers it.
it's on the shared drive somewhere
staff portal development built on findability
A staff intranet only works if finding something beats asking a colleague. We start with the questions your team asks most, then build the modules that answer them, with a record of who read what and search that works.
01 of 8
Every policy and procedure sits in one library with a version date. Staff search in plain words, so typing sick leave finds the right policy, whatever its file name. When HR updates the health and safety policy, everyone sees the new version.
02 of 8
Post an announcement and choose who must confirm they read it. A hospitality group rolling out a new cash-handling procedure sees, site by site, who has acknowledged it and chases the rest. The record stays for the day someone says nobody told them.
03 of 8
Leave requests, expense claims and incident reports are portal forms, not emails. A care worker files an incident report from the client's home, photos attached, and the right manager sees it straight away. Approved leave flows to the roster and payroll.
04 of 8
Staff see their own roster and timesheets in the portal, pulled from your rostering and timesheet tools, not retyped. A cleaner checks next week's shifts on Sunday night, sees their swap is approved, and knows which site to start at on Monday.
05 of 8
Induction modules and guides sit beside the policies they cover. A new starter at a law firm ticks off each induction module, and their manager sees the progress. Refresher training goes out by role: a new supervisor gets the supervisor pack without asking.
06 of 8
A directory with roles, sites and how to reach each person, synced from your HR records. A night-shift carer who needs the on-call manager searches it instead of scrolling an old group chat. Staff update their own number and it changes everywhere.
07 of 8
Staff sign in with the Microsoft or Google account they already use. Roles decide what each person sees: a kitchen hand gets their site's roster and policies, a regional manager gets every site they run. Switching off a leaver's account closes the portal too.
08 of 8
See what staff search for and which documents nobody finds. The same question in the log every week means a policy to rewrite. A cleaning company that sees site access codes topping the log gives them a card on the home page.
HR creates the account from the offer letter, so the first login shows the induction. The portal tracks each module as the new starter finishes it and records every policy acknowledgement with a timestamp. A leave request reaches the manager with the balance, and the manager decides. Once approved, the portal sends the dates to payroll and updates the roster. Nobody forwards an email.
Google Workspace or Microsoft 365 handles sign-on, so staff accounts come from your existing directory. PayHero and other NZ payroll systems receive approved leave and timesheet hours. Your accounting software picks up approved expense claims. Your rostering and timesheet tools feed the roster view.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. The portal works without it, and we add it only where it saves staff time. See how we use AI and where it belongs in business process automation.
Staff ask whether leave carries over and get the answer and the clause.
A long procedure update becomes a short summary, with the full document one click away.
A new team leader gets the modules others in that role completed.
HR and managers run the portal from a browser: publishing policies, posting announcements, approving leave and expense claims, and reading the analytics. Roles limit a site manager to their own sites.
Staff use the mobile app, or the portal on their phone, to check the roster, submit leave, file an incident report and acknowledge a policy before the day starts.
Every staff member gets the same web home: search, the policy library, their forms and training record. All three share one database, so an acknowledgement on a phone shows in the manager's report.
Any business with twenty or more staff, these most of all.
The care plan, medication policy and incident form from one screen.
Hospitality groupsRoster, food safety procedures and venue announcements, acknowledged site by site.
Cleaning and facilitiesAccess notes, safety data sheets and timesheets for staff rarely in the office.
Professional servicesPolicies, templates and leave requests for teams whose home page is the inbox.
FranchisesBrand standards, training and announcements pushed to every location and tracked.
Quickest start
We customise the existing Superstack staff portal module with your policies, forms, branding and sign-on, the fastest route to a working intranet.
Most common
We combine the portal with rostering, timesheets, digital forms and approvals into one platform, where most staff portal projects land.
Fully bespoke
A bespoke internal staff website for an unusual structure, strict compliance needs or several entities under one login.
Yes, it is an intranet, but that is the smaller part. A traditional intranet publishes pages. This portal also takes in leave requests, expense claims and incident reports, tracks induction progress, records policy acknowledgements and connects to payroll. It is an HR portal for staff with the intranet content built in.
SharePoint is a document platform you configure. This is built around what your staff do. SharePoint stores files well, but leave requests, acknowledgement tracking, induction progress and payroll links take add-ons or workarounds. Ours has them built in. Staff still sign in with Microsoft 365, and it links to files in SharePoint.
Yes. The portal is built for the phone first, because most staff open it between jobs. Rosters, forms, policies and announcements work on a small screen, and a form saves the moment it is sent. If your team wants push notifications and offline access, the staff app shares the same database.
Yes. Single sign-on with Microsoft 365 or Google Workspace is standard. Staff use the account they have, and the groups you manage there set their role. Disabling a leaver's Microsoft or Google account closes their portal access too. Casual workers without a company account sign in with an email link.
Yes. An approved leave request goes to PayHero or your other NZ payroll system with the dates, leave type and approver, so payroll never re-enters it. Timesheets work the same way: hours confirmed in the portal reach payroll as approved hours. Every step is logged in case an employee queries a payslip.
We price the build, not the number of users. Most subscription intranets charge for every account, so a growing team means a growing bill. Superstack builds the portal once, then charges for hosting and support. A busy hiring month does not change what you pay. You get a fixed proposal up front.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Send us three documents your staff can never find. We'll show them one click away.
We use cookies to see which pages help people. Nothing runs until you say yes. Read the privacy policy.