Software
Timesheets, approvals and payment records, captured on site, approved by managers and exported clean to payroll and job costing.
Superstack builds timesheet software NZ employers use to get hours off paper and into payroll without a day of checking. Staff clock in on their phones, the hours land on the right job with breaks applied, a manager approves them, and the export goes straight into your payroll system. The result is a clean payroll and a true job cost.
Friday's timesheets, Monday's payroll
timesheet software that payroll can trust
Every module here removes a payroll query or improves the job cost. We build a custom timesheet app around your sites, your rules and your payroll system, so the hours are right when they leave the field and nobody re-keys them.
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Staff clock in on their phone, and the app records the time and GPS location. Where phones are not allowed or signal is poor, they scan a QR code at the entrance. A cleaner starting a night shift scans the code by the caretaker's door, and the office knows they are on site.
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Staff pick the job or site from today's roster and switch jobs during the day with one tap. A painter moves from the morning's exterior job to an afternoon touch-up and both jobs get their true hours. Allocation happens at the moment of work, not from memory on Friday.
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Your break, overtime and allowance rules live in the system, not in the payroll clerk's head. Unpaid meal breaks deduct themselves after the hours you set, paid rest breaks stay in, and hours past your daily or weekly threshold flag as overtime. A night shift allowance applies itself when the shift starts after your cut-off.
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Each manager sees their team's week on one screen, with anything unusual marked: a long day, a missed break, a clock-in far from the site. They approve the clean ones in bulk and open the flagged ones. A query goes back to the staff member with a note. That is what timesheet approval software is for.
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Approved hours leave as a file or a direct sync in the format your payroll system expects, with pay codes for ordinary time, overtime, allowances and leave already applied. Timesheet to payroll becomes one click on Monday morning. If payroll rejects a line, the error comes back with the name on it.
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Because every hour was allocated at the time, labour cost per job is known the moment the week is approved. The system applies each person's cost rate and posts labour against the job next to materials and subcontractors. An owner sees that the hospital contract used more hours than quoted before the month ends.
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Contractors log hours in the same app against the same jobs, with GPS or a QR scan as evidence. Their timesheet goes to the site manager for approval before it becomes an invoice, so you pay for verified hours. A labour hire firm sees every placed worker's approved hours by client, ready to invoice.
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Reports show hours by person, job, site and client, overtime trends, late clock-ins, missed breaks and who is heading for a long week before it happens. A cleaning company compares rostered hours with actual hours per site and finds the building that always runs over.
A security guard clocks in on their phone at the start of the shift and picks the site. At the end they clock out. The system works out the hours, deducts the unpaid break and flags the extra hour past the roster. On Monday the manager sees the week, approves the clean shifts in bulk and queries the one that ran long. The guard confirms the reason. Approved hours export to payroll in one file, and the site's labour cost updates the same morning.
PayHero, Smartly, iPayroll and your accounting software Payroll each receive approved hours with the right pay codes, and MYOB takes the same export. Google Maps checks clock-in locations against site addresses. Your rostering system supplies who should be where, so the timesheet compares planned with actual, and your job management system takes the labour hours for costing.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. Timesheets, approvals and payroll export all run without it, and we add it only where it cuts the checking. See how we use AI and business process automation.
A shift that started early, ran long or was clocked from the wrong suburb is marked for the manager.
A plain-language summary of where the week's labour went, ready for the Monday meeting.
A staff member asks the app how many hours they did at the hospital last fortnight and gets the answer instead of asking payroll.
Payroll and office staff run the week in the web app: the approval queue, rule settings, the payroll export, job cost reports and the audit log. Managers with several teams see every site at once.
The mobile app is the job timesheet app NZ crews use all day: clock in, pick the job, take a break, clock out, see this week's hours and raise a query. Supervisors approve from the same phone on site.
Contractors log hours in the portal, see what was approved and what was queried, and download their payment record. All three share one database, so the hour a contractor logged is the hour the job cost shows.
Night shifts across many sites, proven by QR scan, costed per contract.
TradesHours against jobs from the van, feeding job costing and payroll.
SecurityShift start and end proven by location, with allowances applied.
Home careVisit times per client with travel between them recorded.
HospitalitySplit shifts and breaks across venues, exported clean to payroll.
ConstructionCrews allocated to sites and cost codes, with overtime flagged early.
Labour hirePlaced workers' hours verified by the client and invoiced from approved time.
Quickest start
We customise an existing Superstack timesheet module with your sites, break rules and payroll export format. It suits employers who mostly need hours captured and paid correctly.
Most common
We combine timesheets with rostering, job management and a contractor portal, so planned hours, actual hours and job cost come from one platform, where most timesheet projects land.
Fully bespoke
Fully bespoke employee timesheet software for complex collective agreements, multi-entity payroll or a workforce that spans employees, contractors and labour hire in one week.
PayHero, Smartly, iPayroll and your accounting software Payroll are the ones we connect most, and MYOB works the same way. The export carries each person's hours by pay code, ordinary, overtime, allowances and leave, in the layout that system imports. If you run something else, we build the export to its specification. You keep your payroll system, the timesheets just stop being typed into it.
The app records a single location stamp at clock-in and clock-out, and nothing in between. It does not track staff during the shift or outside work hours. You decide whether to use GPS at all or a QR scan at the site instead, and staff can see their own stamps. We help you write the policy wording so the team knows exactly what is recorded.
Yes. We configure the rules to your employment agreements: paid rest breaks, unpaid meal breaks after a set number of hours, overtime past a daily or weekly threshold, public holiday treatment and allowances such as night or split shifts. The system applies them to every timesheet the same way. Your payroll system still calculates the pay, the timesheet gives it clean inputs.
Yes. Contractors log hours in the same app against the same jobs. The difference is what happens after approval: staff hours go to payroll, contractor hours become an approved statement the contractor invoices against, or a buyer-created invoice you raise for them. Labour hire firms use it in reverse, with the client approving the placed worker's hours before the firm invoices.
Yes. The system logs every change: who made it, when, the old value, the new value and the reason given. A manager rounding a clock-out or a staff member correcting a missed break both leave a trail. Original clock stamps are never overwritten, so a dispute about hours is settled from the record, not by whoever remembers loudest.
Yes. The app stores clock-ins, job changes and breaks on the phone when there is no signal, with the time and location stamped, and syncs when the connection returns. A crew in a basement car park works as normal. If a phone is flat, a supervisor can clock someone in from theirs, and that entry is marked as done on their behalf.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Tell us your payroll system and your worst timesheet week. We'll show you the export that fixes it.
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