Software
Business KPIs and operational visibility in one live dashboard, pulled from your accounting software, your CRM, jobs and timesheets, with alerts when something slips.
This is management dashboard development NZ owners and general managers use to see how the business is doing today, not at month end. Superstack connects your accounting software, your CRM, job and timesheet systems, agrees the numbers that matter with you, and puts them on one live business dashboard that alerts you when something slips.
finding out at month end
management dashboard development for early warning
A dashboard is only useful if you trust it and it warns you in time. So we start with the numbers, not the charts: which ones matter, where each comes from, and what counts as a problem. Then we build the screen, alerts and reports around those definitions.
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Before we build anything, you, your managers and Superstack agree the handful of numbers that run the business and how each is calculated, so gross margin per job means the same thing to the owner, the ops manager and the accountant. That definition sheet settles arguments later.
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Each KPI needs its source, so we connect the systems that hold it: Your accounting software for revenue and receivables, your CRM for pipeline, the job system for margin, the timesheet app for hours. If the accounting sync fails overnight, the dashboard says so instead of showing yesterday's figure as today's.
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The business KPI dashboard shows today's position at a glance: cash, sales booked, jobs in progress, hours against budget. Each tile is green, amber or red against the threshold you set, so a general manager walking past the office screen knows in a second whether anything needs attention. Nobody prepares it.
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Every KPI can carry a threshold and a person to tell. When overdue receivables pass the limit, the finance manager gets an email. When a crew's hours run past the job's budget, the ops manager gets a text before the job finishes, not after the invoice goes out.
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A red tile is a question. Click revenue and see it by branch, then service line, then customer, down to the invoices in your accounting software. Filter the whole dashboard by region, team or month. The manager who spots a dip finds the cause on the same screen instead of asking for a report.
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Some numbers need to arrive rather than be looked up. A Monday morning summary emails the leadership team, a weekly PDF goes to the board, and the month-end pack builds itself from the same figures the dashboard shows, so the board sees the margin the ops manager saw on Tuesday.
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The mobile view is a dashboard for business owners NZ-wide who run things from a phone: alerts first, then the key tiles, one tap to drill in. An owner at the airport sees that cash is fine, one branch is behind on hours, and nothing else needs her.
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Not everyone should see everything. The owner sees the whole business, a branch manager sees their branch, and the sales lead sees pipeline but not payroll. You set roles once, and each person's dashboard shows only what their role allows. A link for the accountant gives them the finance view only.
Every hour the connectors pull fresh figures from your accounting software, the CRM, the job system and the timesheets, and the KPIs recalculate against the workshop definitions. The dashboard updates without anyone touching it. When labour cost on a job passes your limit, the ops manager gets a text naming the job. She drills from the alert down to the crew and the day the hours blew out, then rings the site supervisor. The system watches. The person decides.
Your accounting software supplies revenue, receivables and cash. HubSpot or your own CRM sends pipeline and won deals. PayHero provides payroll cost, your job and timesheet systems provide hours and margin per job, and Stripe reports payments taken. Anything still kept in a Google Sheet, such as a forecast, connects as well.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. A dashboard built on trusted numbers and clear thresholds works without it, so we add AI only where it saves a manager time. Read about how we use AI and business process automation.
Click a red tile and read that margin fell because two jobs ran over on labour.
A short brief each Monday on what changed, what is on track and what needs a decision.
A flag when a combination looks wrong, such as sales up while deposits taken are flat.
Managers and the office team use the web app at a desk or on the office screen: watching the live tiles, drilling into a problem, adjusting thresholds and building the weekly reports.
Owners and regional managers open the mobile app between site visits to check alerts, glance at the top tiles and drill into anything red. Push notifications carry threshold alerts, so a breach reaches the right person anywhere.
Share a slice with customers if it helps. A facilities company gives each client a login showing completed jobs, response times and open requests. All three share one database, so the client's view and the owner's never disagree.
See every branch's revenue, hours and margin side by side.
TradesWatch quoted versus actual hours per job while the job is still open.
DistributionTrack orders, stock cover and delivery performance against the day's targets.
Hospitality groupsCompare covers, wage cost and takings per venue every morning.
Care providersKeep rostered hours, funded hours and incident reports on one screen.
FranchisesGive the franchisor the network view and each franchisee their own numbers.
Quickest start
We customise the existing Superstack dashboard module with your KPIs, sources and thresholds. It suits a business whose numbers come mainly from your accounting software and one or two other systems.
Most common
We combine the dashboard with reporting, alerts and a data layer that joins your CRM, job and timesheet systems into one platform. Most owners choose this once they see how many systems hold their numbers.
Fully bespoke
A fully bespoke executive dashboard for business groups with many entities, unusual data sources or board reporting rules that nothing standard covers, designed from scratch.
Power BI and Looker are strong tools if you have an analyst to build and maintain the data models. A Superstack dashboard is operations dashboard software for a business without an analyst: we do the KPI definitions, the connectors and the thresholds, and you get a screen your managers read rather than a tool they have to learn.
Your accounting software for finance, HubSpot or your own CRM for sales, PayHero for payroll, Stripe for payments, and your job, booking and timesheet systems for operations. Google Sheets covers anything still kept by hand. If a system has an API or an export, we connect it. During the KPI workshop we list every source and agree which system is the truth for each number.
Yes where the source allows it, and on a schedule where it does not. Your own booking, job or timesheet system pushes changes as they happen. We read your accounting software and similar accounting systems on a schedule, usually hourly. Every tile shows when its source last updated, so a manager knows how fresh it is. For early warning, hourly is nearly always fast enough.
As a build, not a per-user subscription. The cost depends on how many sources we connect, how much cleaning the data needs, and how many screens, alerts and reports you want. A Superstack Start dashboard over your accounting software and one other system sits at the low end. We scope it after the KPI workshop, and you pay for the build, then hosting and support.
You do, with our help. The KPI definition workshop puts the owner and the managers in one room. We ask what each person checks first on a Monday, what they wish they knew sooner, and what has caught them out recently. From that list we agree a short set, define each precisely, and park the rest. Fewer, trusted numbers beat a wall of charts.
Because we prove it before you rely on it. During the build we run the dashboard alongside your existing reports and reconcile every KPI to its source: revenue to your accounting software, hours to the timesheet system, pipeline to the CRM. We explain and fix every difference. After launch, each tile links back to the underlying records, and a failed sync shows as a warning rather than a stale number.
Built around the way you work.
Your business shouldn’t have to fit someone else’s software. Tell us how your business works. We’ll show you what Superstack can build around it.
List the five numbers you would check every morning if you could. We'll build the screen that shows them.
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