Apps
Internal apps that replace paper, texts and double entry, one screen per role, connected to the systems your office already uses.
Superstack builds the internal business app your operations team needs, for cleaning crews, guards and support workers. This is business mobile app development that starts with one painful process, such as the site checklist, and puts it on the phones staff already carry, connected to your accounting software, payroll and your CRM. One screen per role, nothing to rekey.
paper forms and a group chat
business mobile app development, process first
We start with the process, not the app. The first version replaces one paper or group-chat routine and nothing else, so staff pick it up quickly. Then it grows, one process at a time. The modules below are the parts every build draws on.
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Before we design anything, we sit with the people who do the work and map one process. For a cleaning company that is the site visit: the roster text, the paper checklist, the timesheet on Friday. Every copy, chase and guess gets circled, and those circles become the first screens.
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A cleaner opens the app and sees today's sites and the checklist for each, nothing more. Their supervisor sees every cleaner's progress and the photos as they land. Admin sets up sites, forms and users from the web. One app, three views, so nobody scrolls past someone else's screens.
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This is the mobile app to replace paper forms NZ crews still carry. Each form has the fields your process needs, with required photos, a signature and a locked timestamp. A support worker completes the visit note at the door, the client signs, and the office has it before the car starts.
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A workflow app for business processes moves each job through your stages, not a generic list. A guard's patrol goes Assigned, On site, Checkpoints done, Report filed. A maintenance request goes Logged, Approved, Fixed, Signed off. Each stage has its own rules, so nobody marks a job done with photos missing.
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The app tells the right person when something needs them and stays quiet otherwise. A cleaner who has not checked in by shift start gets a nudge. If nothing happens, their supervisor gets a message. If a form comes back with a hazard ticked, the manager hears at once.
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Managers open a browser and see today as it happens: who is on site, which jobs are late, which forms flagged a problem, and the photos behind each one. When a client rings about last Tuesday, the answer is on screen, with a timestamped audit trail of who did what.
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Data captured on the phone goes where it belongs. A signed-off job becomes a draft invoice in your accounting software. Check-in and check-out times flow to payroll as timesheets. Client and site details come from your CRM, so a new contract appears in the app at once. One entry, every system.
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An app nobody opens is a failed app, so rollout is part of the build. We train the pilot team in person or on a call, write a one-page guide with screenshots, and sit in on the first week. Staff who hate technology get the shortest path: open, tap, photo, done.
The workshop picks one process and maps it. We design a screen for each role, which you approve before the build. The pilot is one team using the app for real while the rest of the business carries on. The pilot always finds something, a field in the wrong order or a photo step nobody needs, and we fix it before anyone else sees it. Then rollout with training, and the next process goes on the list.
Your accounting software gets the invoice when a supervisor signs off a job and reports whether it is paid. PayHero and other NZ payroll systems receive hours from check-in and check-out, so nobody keys a timesheet. Google Workspace and Microsoft 365 handle logins. Twilio sends SMS nudges. Your CRM supplies clients and sites and gets the service history back.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional, and a paper-replacement app does its job without it. We add it where it saves a manager's evening. Read how we use AI and where it fits into business process automation.
A cleaner talks through the site check while walking it, and the form fills itself for them to confirm.
Every job from the day in a short read, problems at the top.
A form with a signature but no photos, or check-out before check-in, goes straight back to the person.
Supervisors, admin and the owner use the web app: setting up sites and forms, building rosters, watching the live dashboard and pulling the audit trail when a client asks. It runs in any browser.
This is the operations app for staff on the road: today's jobs, the forms for each, the camera, the signature box and check-in. It captures everything offline and syncs when it finds signal.
A client logs in to the portal to see completed visits, photos and signed forms for their sites. Web app, mobile app and portal share one database, so a form filed on site reaches the client.
Site checklists, photos and check-in, with proof of attendance per client.
TradesJob cards, hazard forms and sign-off from the van.
SecurityPatrol checkpoints, incident reports and shift handovers with a timestamped trail.
FacilitiesInspections, work orders and contractor sign-off across every building.
Home careVisit notes, medication checks and client signatures at the door.
HospitalityOpening and closing checklists, temperature logs and incident forms per venue.
DistributionDelivery runs, proof of delivery and damage reports from the driver's phone.
Quickest start
We customise an existing Superstack module, such as digital forms, checklists or timesheets, with your fields, roles and branding. The fastest way to retire one paper process.
Most common
We combine modules, such as forms, jobs, check-in and the manager dashboard, into one business process app shaped around how your operation runs. It suits a business retiring several subscriptions at once.
Fully bespoke
A fully bespoke operations platform for a process nothing existing comes near, such as regulated care records or multi-site compliance.
The one that causes the most rekeying or the most arguments. For most operations teams that is a form: the site checklist, the incident report, the timesheet. Pick something staff do every day, that has a clear start and finish, and that the office currently retypes. A daily process gives the pilot enough repetitions to prove itself quickly, and everyone sees the win.
By making the app shorter than the paper it replaces. A site check of six ticks and a photo on paper becomes six taps and a photo in the app. Every complaint in the pilot is a design fault to fix, not a user to retrain. When the new way is faster, people switch, including the ones who said they never would.
Yes, usually. The common trio is a forms app, a timesheet app and a job tool, each with its own login and monthly fee. One business process app covers the forms, the check-in and the job flow, so the data joins up and there is one login. We map what each one does in the workshop and keep anything worth keeping, connected by API.
You do, and for an operations app that matters, because the audit trail is your evidence in a dispute. Every form, photo and timestamp lives in your database, exportable at any time, and the code ownership is written into the proposal. Staff privacy is part of the same conversation: the app collects location and check-in data only during shifts, and we help you write that policy.
Quickly, because a pilot covers one process, one team and nothing else. The workshop fixes the scope, design is a handful of screens, and the build is small by design. Your part is choosing the team and the site, and giving them the app on a normal working day. The proposal gives you the actual dates, based on the process you pick.
Yes. The moment a cleaner submits a form or checks in, it is on the manager dashboard, with no refresh and no end-of-day sync. A supervisor sees a hazard the minute a cleaner ticks it, and the owner sees which sites nobody has visited by lunchtime. Things that cannot wait for someone to look at a screen go out by push or SMS.
Built around the way you work.
Your business shouldn’t have to fit someone else’s software. Tell us how your business works. We’ll show you what Superstack can build around it.
Pick your most painful paper process. We'll show you the app version in a 30-minute call.
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